Theme Camp

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Weekly Fee: Updated info coming February 2022!

Fee is based on per week registration.

Registration Fee:

$30 per child; Registration fees are Non-Refundable/Non-Transferable.

Camp Deposit:

A Camp Deposit of $15.00, per week, per child is required for all camp sessions. Camp deposits are Non-refundable / Non-Transferable.

(Example: If you are registering for three camp sessions, a $45.00 deposit will be required to hold your spot for those sessions of camp.) The $15.00 deposit is applied to the weekly camp fee. However, in the case that you cancel those weeks of camp, all deposits of $15.00/week are non-refundable / non-transferable.

Fees Schedule: 

Camp Payments:

All payment due dates will land on a Tuesday, beginning May 17, 2021. Please refer to the fee schedule. If you are registering for multiple sessions, you must agree to keep a payment methods on file. If enrolled in autopay, drafts will occur (13) thirteen days (every Tuesday) prior to the start of each session.  All camps must be paid in advance or on the due date. Only paid participants are allowed to attend camp. Checks and EFT not accepted after the payment due date. Your enrollment will be canceled by the Monday before each session if your balance is unpaid. If canceled due to non-payment, the camp spot, deposits, and registration fee are forfeited and a $25 cancellation fee will incur. Re-registration is not guaranteed for any cancellations due to non-payment.

Membership Discount:

As an Extend-A-Care YMCA Summer Camp customer, you are eligible for a $50/month Family Membership to your nearest YMCA Branch. That’s $32 savings + Waived Join Fee of $49!

NSF Fees:

A $25.00 fee is charged for all non-sufficient funds and declined charges. Children will not be allowed to attend camp unless payment for the camp session and fees have been received and posted to your account by the EAC YMCA Customer Service team. If two consecutive payment returns occur due to insufficient funds, a different form of payment will be required for future payments.

Financial Assistance Policy:

EAC YMCA programs and activities are designed to benefit persons of all backgrounds, and fees are based on the cost of providing each program. While participants are expected to pay their fair share, EAC YMCA will assist families that want to participate but cannot afford the fee. Financial Assistance will be awarded to working families that meet our income guidelines and/or can demonstrate a need for fee assistance. Since demand for assistance is great and funds are limited, we encourage parents to apply early. You can complete our prescreen questions while completing your online summer application.

SAFETY PROTOCOLS - These protocols applied to 2021 Summer Camp. Protocols for 2022 Summer Camp will be updated on this page as we continue to follow local and CDC health recommendations and Executive Order in regards to COVID-19. 

Current YMCA safety protocols in place include the practices below. COVID guidelines are subject to change. We will continue to follow advice by public health officials:

• Smaller ratios are maintained per state guidelines and CDC recommendations
• 3 ft. social distancing adherence
• Frequent hand washing 
• Facility deep cleaned daily with hourly wipe downs
• Temperature checks prior to entry
• Drop-off / Pick-up outside facility
• Children showing signs of illness will be separated and parents will be called for pickup
• Masks HIGHLY recommended and encouraged for all children and staff, but no longer mandatory

• DOMESTIC TRAVEL QUARANTINE GUIDENCE:  EAC Y strongly encourage children have a 3-5 day quarantine upon returning from domestic travel.
•  INTERNATIONAL TRAVEL: EAC Y requires a 2-week quarantine or a negative test after 3-5 days upon return from travel for any child who travels internationally.  

Due to the May 18th Governor’s Executive Order prohibiting governmental entities – including public schools - in Texas from requiring or mandating mask wearing after June 4th, EAC YMCA programs will comply per district policy as of June 7th.  

EACY staff will adjust schedules, where possible, to relocate more activities outside. These policies are in place because children under 12 are not yet eligible for the COVID-19 vaccination. These policies are subject to change due to new recommendations and district requirements. 

Cancellations and Transfers:

Registration fees and camp deposit(s) are non-refundable, non-transferable when you submit a cancellation request. Cancellation and transfer requests must be submitted to the EAC YMCA Customer Service team at least 13 calendar days prior to the start of camp. Make sure to use our online cancellation form or transfer request form. These requests can take 3-5 days to complete. Transfers subject to availability.

Cancellation and transfer requests submitted less than 13 calendar days prior to the start of camp will incur a cancellation fee of $25 and/or a transfer fee of $10.

Cancellation or transfer requests will not be accepted on or after the Tuesday before the start of the camp session. No refunds will be given. You will be held responsible for the full amount of camp fees, regardless of whether or not your child attends camp.

 Emergency Registration: An emergency registration is defined as any registration occurring Thursday or Friday before the desired camp session. The emergency registration will only be accepted up until 10am on Friday with an additional $50.00 Emergency Registration fee. You must contact the EAC YMCA customer service to request an Emergency Registration.

Links:

Updated info coming February 2022!

Refund Policy:

Refund and/or credits are NOT issued under the following circumstances:

• Your child is absent,
• Your child is suspended from EAC Y,
• If there is a unexpected camp closure announced by the school district that does not exceed 1 day of camp,
• If there is an unexpected camp closure due to weather, an emergency or natural disaster that does not exceed 1 day of camp.

Partial credits and/or pro-rations WILL be applied under the following circumstances:

• Unexpected camp closures announced by the school district, and/or due to weather, an emergency or natural disaster exceeding 1 day of camp;
• Temporary camp closures due to COVID;
• Your child is required to sit-out of the program to quarantine. If your child is asked to quarantine once the camp session has started, refunds are only applied to future summer camp sessions affected by the quarantine dates and current week refunds are not offered.

Email Extend-A-Care YMCA or call 512-236-9622 for general questions and help with your registration, camp billing, financial assistance, and Y online account.

Debbie Rios-Lombraña Accounts Director 

Cris Perez Senior Business Director

Andie Connors Associate Executive Director 

Jay Mills Associate Executive Director 

April Walker Associate Executive Director