Summer Day Camp

Camp
Ages Infant - 13

REGISTER HERE

Live the EAC Y Experience!

Summer We Deserve

All kids deserve a great summer and YMCA Day Camps are the perfect summer destination! YMCA camps offer children a safe, exciting and memorable day camp experience.                      

Kids have the opportunity to build self-confidence, independence and creativity, and parents have peace of mind knowing your kids are in a safe and enriching place. At YMCA day camps, kids make friends while learning the values of diversity and cooperation. Financial assistance is available.

SUMMER THEMESummer We Deserve

DAYS: Mon. thru Fri

DATES

  • 2022 info coming in February 2022! 

TIMES: 

  • All except below: 7:15 am – 6:30 pm
  • Hays 7:00 am – 6:30 pm
  • Camp Moody: 7:30 am – 6:00 pm

WEEKLY THEME DESCRIPTIONS:

  • 2022 info coming in February 2022! 

 

For questions contact EACY@austinymca.org or call 512.236.9622

Monthly Fees:

Infant/Preschool: Updated info coming in February 2022! 

Weekly Fees:

Theme & Sports: Updated info coming in February 2022! 

Camp Moody: Updated info coming in February 2022! 

All fees are based on per week registration.

Registration Fee:

$30 per child; Registration fees are Non-Refundable/Non-Transferable.

Camp Deposit:

A Camp Deposit of $15.00, per week, per child is required for all camp sessions. Camp deposits are Non-refundable / Non-Transferable.

(Example: If you are registering for three camp sessions, a $45.00 deposit will be required to hold your spot for those sessions of camp.) The $15.00 deposit is applied to the weekly camp fee. However, in the case that you cancel those weeks of camp, all deposits of $15.00/week are non-refundable / non-transferable.

Fees Schedule: 

Updated info coming in February 2022! 

Camp Payments:

All payment due dates will land on a Tuesday, beginning May 17, 2021. Please refer to the fee schedule. If you are registering for multiple sessions, you must agree to keep a payment methods on file. If enrolled in autopay, drafts will occur (13) thirteen days (every Tuesday) prior to the start of each session.  All camps must be paid in advance or on the due date. Only paid participants are allowed to attend camp. Checks and EFT not accepted after the payment due date. Your enrollment will be canceled by the Monday before each session if your balance is unpaid. If canceled due to non-payment, the camp spot, deposits, and registration fee are forfeited and a $25 cancellation fee will incur. Re-registration is not guaranteed for any cancellations due to non-payment.

Membership Discount:

As an Extend-A-Care YMCA Summer Camp customer, you are eligible for a $50/month Family Membership to your nearest YMCA Branch. That’s $32 savings + Waived Join Fee of $49!

NSF Fees:

A $25.00 fee is charged for all non-sufficient funds and declined charges. Children will not be allowed to attend camp unless payment for the camp session and fees have been received and posted to your account by the EAC YMCA Customer Service team. If two consecutive payment returns occur due to insufficient funds, a different form of payment will be required for future payments.

Financial Assistance Policy:

EAC YMCA programs and activities are designed to benefit persons of all backgrounds, and fees are based on the cost of providing each program. While participants are expected to pay their fair share, EAC YMCA will assist families that want to participate but cannot afford the fee. Financial Assistance will be awarded to working families that meet our income guidelines and/or can demonstrate a need for fee assistance. Since demand for assistance is great and funds are limited, we encourage parents to apply early. You can complete our prescreen questions while completing your online summer application.

(See Google Map Here) - Updated info coming in February 2022! 

As we get closer to summer camp starting, spaces are becoming limited. Below, updates will be posted about space availability and waitlists. 

If your child is added to a waitlist, you will not owe any fees until we are able to offer you a space for your child. Spaces become available when another participant cancels out of the program due to a change in scheduling or other reasons. We cannot guarantee a space for your child until a deposit is paid to secure that spot. Program capacity is set by licensing. 

The best way to get a spot is to register early! If a camp is full, try the next available camp that has spaces still available. 

Theme Camp   
   
Sports Camp   
   
YMCA Camp Moody  
Camp Moody    

 

SAFETY PROTOCOLS - These protocols applied for Summer 2021. Updated info is to come for Summer 2022 as we follow CDC recommendations and Governor Executive Order. 

Current YMCA safety protocols in place include the practices below. COVID guidelines are subject to change. We will continue to follow advice by public health officials:

  • Smaller ratios are maintained per state guidelines and CDC recommendations
  • 3 ft. social distancing adherence
  • Frequent hand washing 
  • Facility deep cleaned daily with hourly wipe downs
  • Temperature checks prior to entry
  • Drop-off / Pick-up outside facility
  • Children showing signs of illness will be separated and parents will be called for pickup
  • Masks HIGHLY recommended and encouraged for all children and staff, but no longer mandatory
  • DOMESTIC TRAVEL QUARANTINE GUIDENCE:  EAC Y strongly encourage children have a 3-5 day quarantine upon returning from domestic travel.
  •  INTERNATIONAL TRAVEL: EAC Y requires a 2-week quarantine or a negative test after 3-5 days upon return from travel for any child who travels internationally.  

Due to the May 18th Governor’s Executive Order prohibiting governmental entities – including public schools - in Texas from requiring or mandating mask wearing after June 4th, EAC YMCA programs will comply per district policy as of June 7th.  

EACY staff will adjust schedules, where possible, to relocate more activities outside. These policies are in place because children under 12 are not yet eligible for the COVID-19 vaccination. These policies are subject to change due to new recommendations and district requirements. 

BROCHURE:

Updated info coming in February 2022! 

COME LIVE THE EAC Y EXPERIENCE:

The Summer We Deserve!

SUMMER CAMP TRIFOLD FLYERS:

Updated info coming in February 2022! 

Cancellations and Transfers:

Registration fees and camp deposit(s) are non-refundable, non-transferable when you submit a cancellation request. Cancellation and transfer requests must be submitted to the EAC YMCA Customer Service team at least 13 calendar days prior to the start of camp. Make sure to use our online cancellation form or transfer request form. These requests can take 3-5 days to complete. Transfers subject to availability.

Cancellation and transfer requests submitted less than 13 calendar days prior to the start of camp will incur a cancellation fee of $25 and/or a transfer fee of $10.

Cancellation or transfer requests will not be accepted on or after the Tuesday before the start of the camp session. No refunds will be given. You will be held responsible for the full amount of camp fees, regardless of whether or not your child attends camp.

 Emergency Registration: An emergency registration is defined as any registration occurring Thursday or Friday before the desired camp session. The emergency registration will only be accepted up until 10am on Friday with an additional $50.00 Emergency Registration fee. You must contact the EAC YMCA customer service to request an Emergency Registration.

Links:

Updated info coming in February 2022! 

Refund Policy:

Refund and/or credits are NOT issued under the following circumstances:

  • Your child is absent,
  • Your child is suspended from EAC Y,
  • If there is a unexpected camp closure announced by the school district that does not exceed 1 day of camp,
  • If there is an unexpected camp closure due to weather, an emergency or natural disaster that does not exceed 1 day of camp.

Partial credits and/or pro-rations WILL be applied under the following circumstances:

  • Unexpected camp closures announced by the school district, and/or due to weather, an emergency or natural disaster exceeding 1 day of camp;
  • Temporary camp closures due to COVID;
  • Your child is required to sit-out of the program to quarantine. If your child is asked to quarantine once the camp session has started, refunds are only applied to future summer camp sessions affected by the quarantine dates and current week refunds are not offered.

Email Extend-A-Care YMCA or call 512-236-9622 for general questions and help with your registration, camp billing, financial assistance, and Y online account.

 

Debbie Rios-Lombraña Accounts Director 

Cris Perez Senior Business Director

 

Andie Connors Associate Executive Director 

Jay Mills Associate Executive Director 

April Walker Associate Executive Director 

 

Email Extend-A-Care YMCA for general questions and help with your registration, camp billing, financial assistance, and Y online account.

Live the EAC Y Experience

Frequently Asked Questions

Each day will be filled with enriching crafts, a diverse selection of literature, STEAM activities, Social Emotional Learning activities, and organized games all based on the theme of the week! Themes can be found on each summer camp page for Theme, Sports, and Infant-Preschool Camps.

Campers attending YMCA Camp Moody will enjoy a variety of outdoor and survival activities such as crafts, team building, archery, fishing, kayaking, challenge course, hiking, swimming, and more.

Trained camp staff will help lead campers in character development activities and team building games. The EAC Y desires for each and every child to gain a sense of accomplishment, build relationships, and find their sense of belonging. 

Theme Camps: 5 – 12 years

Sports Camps: 8 – 13 years

YMCA Camp Moody: 8 – 13 years

Infant/Preschool Camps: 6 weeks – 5 years

A child must be the minimum age before or on the Monday of camp. Age limits are set by licensing, via the Texas Department of Health and Human Services. Please see our preschool and infant tab for services for 6 weeks – 3 years.

Please contact Extend-A-Care YMCA with any questions about age restrictions. 

  • All Theme and Sports locations (exceptions below): 7:15 am – 6:30 pm
  • Hays Camps: 7:00 am – 6:30 pm
  • Camp Moody: 7:30 am – 6:00 pm
  • Preschool Camps: 7:00am -6:30pm; 6:45am-6:15pm (for charter school locations: Austin Achieve, IDEA Montopolis, & KIPP South)

Parents can drop off and pick up at any time between these hours.

Please refer to your welcome email and “How does sign in/out work?” for guidelines about dropping off and picking up. 

A sign will be posted outside with the center phone number. At drop off please call the center phone number and a staff member will come out to collect your child. The staff member will take your child’s temperature and perform a screening before taking them into the center.*

Parent pick-up will occur outside the center. Upon arrival, please call the center phone number and a staff member will bring your child to your car. Please be prepared to present an ID. * If COVID procedures change, then EAC Y will send a notification to parents.

Anyone picking up (Primary and Secondary Guardians and authorized pick-ups) should bring a photo ID to present to staff every day, for the child(ren)’s security and safety. Staff may differ each day, so authorized pick-ups must be prepared to present ID any time they go to pick up.

Authorized pick-ups must be on the pick-up list in order to sign out and leave with the child(ren). If the Primary Parent/Guardian needs to add an authorized pick up, they should email Extend-A-Care YMCA prior to pick up with as much notice as possible. Please include the full name and contact information of any new authorized pick-ups/emergency contacts.

For health and safety, specific information will be emailed to you via a welcome email after registration is complete regarding drop off and pick-ups. 

Our  camp staff are enthusiastic and motivated to lead your child(ren) through fun themed activities, games, and songs! 

All staff are required to be at least 18-years-old and a high school graduate upon being hired. Extend-A-Care YMCA Site Leads are required to be least 21 years of age, graduates of high school, and must have at least one year of licensed childcare experience. The vast majority of staff hired has previous childcare experience.

At hiring, our staff is trained extensively through HHSC-mandated week-long Pre-Service training, First Aid/CPR training, new-hire orientation, child abuse sexual prevention training, and blood borne pathogens training. Staff must continue to participate in training and staff development seminars once employed. Staff accompanying children to swim trips are certified in Basic Water Safety as well.

EAC Y staff is trained on many procedures to ensure your child’s safe participation in camp and recognize that active supervision is important in all aspects of child care programs.

Camp staff will divide the kids into small manageable groups by age and assign Youth Development Leaders to each group. Your child will notice that we like to count and will be conducting head counts frequently — during the activity, before lunch, bathroom breaks, after lunch, etc.

COVID-19 SAFETY PROTOCOLS

Current Extend-A-Care YMCA safety protocols in place include the practices below. We will continue to follow them into summer camp until advised by public health officials:

  • Low ratios
  • 3 ft. social distancing adherence
  • Facility deep cleaned daily with hourly wipe downs
  • Frequent hand washing 
  • Temperature checks prior to entry
  • Drop-off / Pick-up outside facility
  • Children showing signs of illness will be separated and parents will be called for pickup
  • Masks HIGHLY recommended and encouraged for all children and staff, but no longer mandatory
  • Domestic Travel: Children who traveled domestically must quarantine for 10 days OR quarantine for only 7 days with a negative viral test result submitted to EAC Y as recommended by the CDC.    
  • For International Travel - Per HHSC licensing, children who traveled abroad or internationally to countries with ongoing community transmission to quarantine for 14 days (no test exemptions).

Camp opens each morning at 7:15 AM (7:00 for Hays and 7:30 for Camp Moody). Children will place their belongings in their proper place (i.e.  personal tubs organized by age group). Between 7:15 and roughly 8:30 am, centers will be available for all campers. Centers may include board games, manipulatives, books, and table activities. 

Following centers is usually morning snack, and then the beginning of rotations. Campers are grouped by age and will do character development activities and games related to the weekly theme. While group 1 is playing an organized game in the gym or playing outside, group 2 will be doing an activity such as craft, a STEM activity, or team building. 

Lunch is usually between 11-1pm. It is required to send your child to camp with a healthy lunch and a refillable water bottle (labeled with your child’s name) each day. Following lunch is more engaging curriculum activities including: Einstein Time, SEL (Social Emotional Learning) Group Meeting, Tinker Time, team building, Creative Writing, physical activity, and more!   

The end of the day is usually winded down with  a daily reflection of the day and table activities. 

At the Y, safety is of the utmost importance, especially around the pool. Each child will be swim tested and monitored closely by certified lifeguards before and during swimming. Any child who needs a lifejacket will be provided a Coast Guard approved lifejacket by us. Feel free to provide your own Coast Guard approved lifejacket on swim days. Lifeguards will be watching the children with a ratio of 1/10, and camp staff will also be supervising in and out of the pool. Camp counselors who have been with us since Summer Camp will have Basic Water Rescue certification, on top of the First Aid/CPR training that all counselors receive when hired. 

Each child needs to bring/wear:

  • comfortable play clothes and closed-toe shoes
  • a swimsuit, towel, and sunscreen;
  • a change of clothes to keep at the center in case of accidents;
  • a refillable water bottle to stay hydrated
  • an insulated lunchbox with an ice pack for items that need to remain cold or sack lunch (no microwave meals);
  • if your child would like a nap, then bring a waterproof sleeping bag or mat.
  • sun protection (hat, sunscreen) for being outdoors
  • a bag for their belongings

All items need to be labeled.

Summer Food Programs collaborate with the EAC Y to provide children with free lunch (at selected schools). Understand that Extend-A-Care YMCA staff members are not responsible for the nutritional value or for meeting the child’s daily food needs for the meal provided by this vendor. The summer food meals are optional to parents.

Swim wear will be sent home to wash every Friday.

Children should wear casual clothing that is appropriate to do art projects and daily activities. Children need comfortable, secure tennis shoes for safety. Sandals, flip-flops and Heelys (shoes with wheels) are not allowed.

DO NOT send money, toys, or other personal belongings with your child. EAC Y does not allow children to carry any electronic devices, such as cell phones, Gameboys, Playstation Portable Devices, during operational hours.

EAC Y is not responsible for lost or stolen items. Your camper should have a labelled backpack/bag to keep all of his/her/their belongings inside. Please label all of your child’s belongings, and make sure to take everything belonging to your camper home with you weekly.

What to Pack For Camp

Our ratios are smaller than state licensing requirements. Extend-A-Care YMCA centers are group child care facilities and are not in the business of providing individual one-on-one child care. (Exceptions include: injuries, immediate disciplinary issues, and certain personal care needs customarily provided to all children).

If you have any questions, please feel free to reach out to the EAC YMCA at EACY@AustinYMCA.org.

EAC Y Camp is open to ALL children, and the YMCA will work with children of all abilities. Parents have a duty to disclose significant medical, physical, or behavioral needs at the time of enrollment.

Extend-A-Care YMCA will make reasonable accommodations for individuals with disabilities unless taking such steps would fundamentally alter the nature of its services, programs, or activities, or would result in an undue burden or hardship on Extend-A-Care YMCA. To better serve your child, please allow extra processing time for EAC Y staff to conduct an individual assessment. The purpose of an assessment is to determine if the program design and staff can meet the needs of the child. Extend-A-Care YMCA centers are group child care facilities and are not in the business of providing individual one-on-one child care. This type of program may not be suitable for some children due to their need for individual care or attention, aversion to loud and/or busy settings.

Please make sure to check the boxes for special needs and/or allergies on the enrollment forms. There is a line on the form to include details about your child’s allergy or special condition. Please keep in mind that Y staff cannot be with a child one-on-one as camp operates in a large group format. If you have questions about this, then please email Extend-A-Care YMCA or the Program Director over the camp. 

Our licensing requires that children enrolled in our programs who have indicated food allergies have a Food Allergy Emergency Plan prepared by their health care professional before they can attend. 

This Food Allergy Emergency Plan must:

1)   List your child’s full name and date of birth

2)   List each food your child is allergic to, possible symptoms if exposed to the food on the list, and the steps to take if your child has an allergic reaction

3)  Be signed and dated by your health care professional

4)  Be signed and dated by you

If you are an Afterschool participant and we already have a copy of your allergy plan for this year, then you do not need to submit a new form for summer camps.

The allergy plan must be renewed every year. 

Most health care professionals have their own format for this information, which we can accept as long as it meets the above criteria. If you need a copy of the form, we are happy to provide you with one. Just call us at 512-236-9622 or email us. Please email the allergy form to Extend-A-Care YMCA

YMCA of Austin programs and activities are designed to benefit persons of all backgrounds, and fees are based on the cost of providing each program. While participants are expected to pay their fair share, when financial assistance dollars are available, the EAC Y will assist any individual or family that wants to participate but cannot afford the fee.

Financial Assistance is awarded on a first come, first served basis. Only completed applications will be accepted and reviewed. Funds are limited, and we recommend applying early.

We require a completed camp application form, 2 recent pay stubs, and enrollment with Workforce/CCS (to be placed on their waitlist). Camp Registration forms can be found on the camp webpage.

For any questions about Financial Assistance, contact EACYMCA@AustinYMCA.org.

 

Only the primary parent/guardian (or secondary if authorized) is able to submit a request to Extend-A-Care YMCA to identify an adult who is authorized to pick up the child. Authorized pick up contacts are also added to your Emergency Contacts and must be 16 years old or older.

Please provide the full name and full contact information of the person you wish to add when submitting request. Please also contact us with plenty of time before the person picks up to ensure we are able to notify the site staff and Program Director. If you have any questions, or have a last minute changes please call us directly (512-236-9622) during business hours.

Registration fees and camp deposit(s) are non-refundable, non-transferable when you submit a cancellation request. Cancellation and transfer requests must be submitted to the EAC Y Customer Service team at least 13 calendar days prior to the start of camp. Make sure to use our online cancellation form or transfer request form. These requests can take 3-5 days to complete. Transfers subject to availability.

Cancellation and transfer requests submitted less than 13 calendar days prior to the start of camp will incur a cancellation fee of $25 and/or a transfer fee of $10.

Cancellation or transfer requests will not be accepted on or after the Tuesday before the start of the camp session. No refunds will be given. You will be held responsible for the full amount of camp fees, regardless of whether or not your child attends camp.

Links:

To cancel, use this Summer Camp 2021 Cancellation Form

To transfer, use this Summer Camp 2021 Transfer Form

We do our best to ensure that we can provide childcare to as many families as possible, while also keeping the safety of the children in mind in accordance with site capacities set by the Department of Health. If a camp is at capacity, we will recommend another camp nearby that still has space. 

If you are not interested in attending an alternate camp location, you may be added to a waitlist. Spaces become available for a variety of reasons including cancellations. Spaces are offered to those on the waitlist on a first come, first served basis. Spaces are not guaranteed for those on the waitlist and registration will be pending available space for all programs.

The best guarantee of getting a spot at your preferred camp is registering early. 

Our Site Leads and Youth Development Leaders are passionate about their role in your child’s life while at the EAC Y, and we welcome communication with parents. Please feel free to share any questions, suggestions, allergy information, etc. for your child to any on-site camp staff. Additionally, the phone number and email address of the Program Director for camp will be listed on your Summer Camp Welcome Packet and available online. The camp webpage will also have contact details for your EAC Y camp’s Program Director. 

Having our camps at schools grants us more space for activities with use of the cafeteria, playground, gym, and classrooms to enhance the curriculum and schedule we have planned for the kids’ enjoyment. The schools we use for camp are also used for some of our Afterschool sites, so we are familiar with them and their wonderful staffs. Most of the Y branches don’t provide a lot of space for our camps, unfortunately. At schools we are also able to operate camp without interfering with members who want to work out and swim. 

The EAC Y contracts with local school districts and use their buses and drivers for transportation to transport the camps to their swim and field trip locations.